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Project Coordinator

Job Openings:


The Project Coordinator assists the Project Managers with managing personnel, equipment, and other company resources within a project’s allotted budget and schedule. 


Essential Duties and Responsibilities: 


  • Assign manpower weekly for all projects 

  • Manage manpower forecasting.  Coordinate with all project managers and estimators to project and anticipate manpower needs for upcoming week/month/quarter/year on all projects. 

  • Manage field crew PTO requests 

  • Manage employee disciplinary actions with HR Department 

  • Be available to field crews during field crew work hours, and as necessary, to coordinate travel, material pickups, hotel issues and personnel issues as they arise. 

  • Assist the HR Department with intake of field crew questions, concerns, problems, career advancement, mentorship. 

  • Evaluate the skills and abilities of all crew members in order to facilitate crew assignments and ensure correct skills are on site.   

  • Assist with coordination of employee training.  Work with HR to know who needs what training for their work and roles in the company. 

  • Assist HR Department in distributing and collecting employee evaluation forms and sitting in on all field crew evaluations. 


Asset Management 

  • Manage tool inventory assignments and repairs 

  • Manage equipment rental for projects 

  • Manage vehicle assignment as well as coordinate required maintenance and repairs 

  • Lead building maintenance 


Project Management 

  • Assist Project Managers with visits to job sites to inspect work in progress to ensure that workmanship conforms to project specifications and requirements 

  • Ensure Daily logs are completed, review them for accuracy, and communicate issues to Project Managers 

  • Attend project meetings as needed 

  • Assist in the creation and management of punch lists 

  • Meet regularly with Project Managers in order to be familiar with job requirements and needs.  Assist with the coordination of essential equipment, tools and materials. 

  • Provide great customer service to all customers, contractors and users. 

  • Other duties as assigned 


Skills and Abilities: 

  • Positive attitude and enthusiasm for company culture and success.  

  • Ability to read, analyze, and interpret technical procedures, project documents, specifications and drawings. 

  • Experience with Microsoft Office Suite  

  • Strong oral communication and interpersonal skills 

  • Excellent problem-solving skills with the ability to work under tight deadlines while utilizing cost effective solutions. 

  • Must have strong organizational and time management skills, and the ability to prioritize competing requirements.  You MUST be able to multitask.  There are a lot of competing inputs every day and you must be able to manage them. 



  • Minimum of 2 years construction project coordination experience or similar with 4 years minimum construction project leadership roles, for example: foreman, superintendent, team lead or similar. 


Working Conditions: 

  • Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials.  Visits to job sites, with exposure to moving machinery, loud noise and vibration, and other construction hazards. 


Travel Requirements: 

  • Willing to travel as needed to visit sites to monitor progress of work on projects.  There will be some time spent in the field instructing field teams in processes and procedures on installations  as well as answering questions and problem solving issues that arise through the project. 

  • Attendance at on site job meeting may be required for projects that the General Contractor requires that participation. 

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